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Our purchasing system is the most efficient way for those at the Police to find and order products from our suppliers.
Our e-commerce system is the most efficient way for those at the Police to find and order your products. By working together with us to enable ordering from your agreement and making sure your invoices are structured correctly, the entire ordering process is made easier for both purchaser and supplier.
The information on this page applies to all products and services that can be ordered through our purchasing system. It does not apply to IT-related products and services.
There are multiple ways to e-trade with us. Unless otherwise agreed, you may choose from the methods below to find what is best suited to your company.
E-trade via your electronic ordering system
We can create an electronic purchasing flow from order to invoice if your company offers system support for electronic ordering that works with the Peppol BIS e-commerce standard. Peppol BIS e-commerce is a generic term that refers to messages in XML format sent via the Peppol network that SFTI (Single Face to Industry) recommends for e-trade with the public sector. You can read more about the Peppol e-commerce messages we use further down on the page.
The Police's electronic Peppol address is: 0007:2021000076.
E-commerce via the Police supplier portal for catalogues, orders and invoicing
If your company does not have system support for electronic ordering as described above, you can use the The Police's online supplier portal. You can use this portal to manage your product catalogue, receive orders and effortlessly transform the orders received into electronic invoices which will then be sent to us.
The supplier portal provided by Opus Capita is free of charge.
E-commerce with the Police
Enable ordering, receive orders and send invoices by following six simple steps.
Get started with your e-commerce – step by step
Submit your company details
We need more information about your company before we can initiate e-commerce with you. Complete the Company information form (pdf, 2 MB) and email it to your contact person for the agreement at the Police.
Prepare your system or create an account in the supplier portal
Now it is time to implement the preparations necessary in your e-commerce system support.
You can register in the Police supplier portal if your company does not have system support for e-commerce. You need to register the following information about your company in thePolice supplier portal.
company name and address
corporate identification number
VAT registration number
payment details.
Submit a product catalogue with the items included in the agreement
This is where you submit a price list / product catalogue including the items in the agreement. Once we have received your price list and catalogue, we will make it accessible to all of the Police´s purchasers in our system. There are three ways to do this:
Using your electronic ordering system and the Peppol network;Creating an electronic product catalogue using the Peppol BIS Catalogue without response 3 and submitting it to our Peppol address.
Creating and submitting a product catalogue through thePolice supplier portal. More information about the portal can be found above.
Using our price list template. Use thePrice list Excel template (xlsm, 3 MB) to enter information about the products and services included in the agreement. Email the completed file to the contact at the Police responsible for the agreement.
It is essential that your price list contains clear item descriptions, synonyms suitable for the target group and the correct classifications as per the UNSPSC. This will help our purchasers find and order your products.
An image and additional product text will help the users make their choice of product or service.
The price list and product catalogue must contain the following information:
supplier’s product code
item description/item name
price and currency
price unit/order unit/packaging size
UNSPSC classification codes for products and services. Information about product classification is available on the SFTI website.
range/price type
agreement ID or agreement number (five digits).
To facilitate the process for the purchasers, the price list and product catalogue should further contain the following information:
lead time, delivery time as number of days
images, preferably links to images.
synonyms and keywords
product text, a detailed description of the item, max. 350 characters.
We will be able to provide information in the orders we send, such as sizes, serial numbers for servicing instruments, or contact details for servicing if necessary. Email us oninkop-ea.e-handel@polisen.se.
Receive orders from the Police
There are three ways we can send you orders:
Electronically using the Peppol Bis Ordering 3 format through the Peppol network. The Excel file XML tags for e-orders (xlsx, 12 kB) contains a content specification for some of the XML tags relevant to the Police.
Order in PDF format via email to your central, functional email address.
Send the order confirmation to the Police
Unless otherwise agreed, you must send your order confirmation directly to the purchaser’s email address.
Send a dispatch advice to the Police
Unless otherwise agreed, dispatch advice for the delivery of goods should be sent directly to the purchaser’s email address.
Send the invoice to the Police
The final stage involves sending your invoice to us.
We will match your invoice with our purchase order for an automated invoice review. Therefore, it is important that you state the order reference in the correct place on the invoice,
The instructions on theinvoicing the Police page will show you how to refer to order numbers when invoicing.
Contact details
You are welcome to contact us if you have any questions about our e-commerce with the Police.
