Invoices to the Police

The Police Authority accepts electronic invoices. It is possible to send e-invoices in several different ways.

All purchases in the public sector must be invoiced with electronic invoices as of 1 April 2019. Public procurements that have begun before this date are not covered by this law retroactively.

E-invoices to the public sector – information on digg.se

Corporate identity number

The Police Authority’s corporate identity number is: 202100-0076.

Invoicing address

Polismyndigheten
981 82 Kiruna

E-invoices via PEPPOL

We primarily want electronic invoices to be sent over the PEPPOL network. The Police Authority’s electronic address in PEPPOL is 0007:2021000076.

PEPPOL is a common standard for various messages in the purchasing process, such as price list, order, invoice and technical protocols for electronic communication and how the messages are transmitted between operators. To be able to send and receive over PEPPOL, a PEPPOL ID is required. It is free of charge to send and receive an invoice over PEPPOL.

About PEPPOL on digg.se

E-invoices via other communication solutions

VAN operator

The Police Authority accepts electronic invoices via the VAN operator Opus Capita; our EDI address is 2021000076. If you are not yet connected to the PEPPOL network, we also have a possibility to accept Svefaktura version 1. This requires some set-up with us before the first e-invoice can be accepted. Contact pac-efaktura.rps@polisen.se with information on electronic ID and what VAN operator you use.

The Police’s Supplier Portal for invoices and orders

If you do not have the possibility to send electronic invoices, you can register the invoice manually in our Supplier Portal, which is provided by Opus Capita. The service is free. The following information needs to be available when you register your company:

Order numbers and references on the invoice

The Police’s reference consists of a u-number (the letter u followed by seven digits without spaces or dashes). The reference must be placed in the “Reference” field on the invoice.

If the Police’s order number is stated upon ordering (begins with 5), it must be placed in the field called “Customer order number” on the invoice. No further text may be written in this field.

Tags to get references in the right field

Here is information on which tags are to be used to get the references in the right field depending on what version of e-invoice you send:

PEPPOL BIS Billing 3.0

Reference
<Invoice><cbc:BuyerReference>

Customer order number
<Invoice><cac:OrderReference><cbc:ID>

Order line reference
<Invoice><cac:InvoiceLine><cac:OrderLineReference><cbc:LineID>

Svefaktura 1

Reference
<Invoice><RequisitionistDocumentReference><cac:ID>

Customer order number
<Invoice><cac:InvoiceLine><cac:OrderLineReference><cac:OrderReference><cac:BuyersID>

Order line reference
<Invoice><cac:InvoiceLine><cac:OrderLineReference><cac:BuyersLineID>

Supplier Portal for invoices and orders

Reference = Buyer’s reference

Customer order number = Order number

PERIODIC INVOICES

In order for the Police Authority to be able to set up periodic invoices for a service/product that is based on measured consumption and invoiced periodically, such as electricity, water and subscriptions, the following are required:

that specific invoicing objects can be sent included in the invoices
that the invoices are recurring within a regular interval.
The tags below need to be included in the invoices to be able to be set up for periodic invoices.


PEPPOL BIS Billing 3.0

<cac:ContractDocumentReference>
<cbc:ID>Contract ID</cbc:ID>
</cac:ContractDocumentReference>
<cac:AdditionalDocumentReference>
<cbc:ID>Object ID</cbc:ID>
<cbc:DocumentTypeCode>130</cbc:DocumentTypeCode>
</cac:AdditionalDocumentReference>

Sve-faktura 1.0

<AdditionalDocumentReference>
<cac:ID identificationSchemeID="ACD" identificationSchemeAgencyName="SFTI">Invoice object</cac:ID>
</AdditionalDocumentReference>

<AdditionalDocumentReference>
<cac:ID identificationSchemeID="CT" identificationSchemeAgencyName="SFTI">Agreement/Contract</cac:ID>
</AdditionalDocumentReference>

Do you have any questions?

Contact the Police Authority by email at pac-efaktura.rps@polisen.se if you have questions about purchaser references and order numbers.